1700 OCCUPATIONAL SAFETY AND HEALTH GENERAL GUIDELINES
This policy manual establishes general guidelines and responsibilities for the Clermont County Board of Developmental Disabilities Occupational Safety and Health Program.
- House Bill 308 of 1992 incorporated by reference all of the Federal Occupational Safety and Health Administration (OSHA) standards found in the Code of Federal Regulations 29 CFR parts 1910, 1926 and 1928 as Ohio Employment Risk Reduction Standards (ORC Chapter 4167 and OAC Chapter 4167).
- In accordance with ORC 4167.07 (A) (1), “Occupational Safety and Health Act of 1970”, 84 Stat. 1590, 29 U.C.S.A. 651 as amended.
- Code of Federal Regulations (CFR) Title 29, Subtitle B, Chapter XVII, Part 1910, Occupational Safety and Health Standards Subpart C to and including Subpart T and Subpart Z.
- Code of Federal Regulations (CFR) Title 29, Part 1926, Subpart C to and including Subpart X with the exclusion of standards 29 CFR 1910.96, 1910.97, 1926.53, and 1926.54.
- Specific Safety Requirements of the Ohio Administrative Code, Chapter 4121:1-1 through 4121:1-17
- Specific Safety Requirements of the Ohio Bureau of Workers’ Compensation Relating to Construction, Ohio Administrative Code 4123-19-16
- Americans With Disabilities Act 9ADA) of 1990 and the ADA Amendments Act of 2008
- Section 504 Rehabilitation Act of 1973
- O.R.C. 4123.28 (Ohio employers are required to maintain and file reports concerning injury and occupational diseases with Bureau of Workers’ Compensation (BWC) within one (1) week of obtaining actual knowledge of a death, occupational disease or disability in excess of seven (7) or more days of total disability.
- O.R.C. 1347 (Requirements concerning personal information systems)
- O.R.C. 149 (Ohio’s Public Records Law)
- 29 CFR 1904 (Recording Occupational Illnesses and Injuries)
- 29 CFR 1904.29(Form 301 or equivalent)
- 29 CFR 1904.32(Annual Summary of Accidents)
- 29 CFR 1904.29 (Form 300 Log or equivalent)
- 29 CFR 1910.1030 (Bloodborne Pathogens)
- 29 CFR 1910.95 (Noise Exposure)
This Occupational Safety and Health Policy Manual applies to all Clermont County Board of Developmental Disabilities employees.
The goals of the Clermont County Board of Developmental Disabilities Occupational Safety program are two-fold:
- To protect the health and safety of our employees.
- To comply with federal, state, and local laws and regulations relative to occupational safety and health.
- The Superintendent/Designee will be responsible for all facets of the Occupational Safety and Health Program and will assure that the following program components are addressed:
- Informing employees about their rights and duties. This includes, but is not limited to, displaying the Ohio Public Employment Risk Reduction Program “Safety and Health Protection On the Job” poster. (OAC 4167-4-01)
- Employee notification when specific OSHA standards require it.
- Training employees as required by specific sections of 29 CFR 1910 and 29 CFR 1926.
- Examining Workplace Conditions to assure that each workplace is a “safe and healthful workplace” by conforming to applicable safety and health standards.
- Eliminating or guarding hazards once they have been identified.
- Checking employee equipment to ensure that employee tools and equipment (including personal protective equipment) are appropriate for the job or situation, are maintained in a safe condition, and that supervisors and employees are trained in their use.
- Utilizing signs, labels, color codes and posters to warn employees of potential hazards. Specific standards require labels and warnings.
- Establishing standard operating procedures on specific job tasks and duties, update them regularly, and communicate them to employees.
- Assuring the preparation of a written emergency plan that, at a minimum, complies with 29 CFR 1910.38, Employee Emergency Plans and Fire Prevention Plans.
- Providing medical examinations to employees when those exams are required by specific standards.
- Investigating and recordingaccidents and near-misses.
- Keeping appropriate records (in accordance with established criteria) on occupational injuries, illnesses, and deaths.
- Making records accessible in accordance with 29 CFR 1910.1020
- Preserving medical and exposure recordsin accordance with 29 CFR 1910.1020
- Cooperating during Safety Inspections.
- Abatement of Cited Violations.
- The Superintendent/Designee will be responsible at a minimum for:
- Maintaining and updating or developing all facets of the Clermont County Board of Developmental Disabilities’ Occupational Safety and Health programs.
- Carrying out the requirements, as identified in this manual and in the CFRs, of the following mandatory safety programs:
- PERRP/OSHA posting and accident and illness records. These records will be the responsibility of the Business Operations designee.
- Access to employee medical and exposure records. Maintenance of these records will be the responsibility of the Business Operations designee.
- Employee emergency plans and fire prevention plans
- Medical services and first aid. These services will be the responsibility of the Facility Nurse.
- Personal protective equipment
- Vehicular maintenance safety
- Occupational noise
- Confined space
- The control of hazardous energy (lock-out/tag-out)
- Trenching and shoring
- Bloodborne pathogens. This program will be the responsibility of the Facility Nurse.
- Hazard communication
- Office safety
- Any additional safety policies or standards which are added to the Clermont County Board of Developmental Disabilities’ policy manual.
- Employees will be responsible for:
- Following all of the guidelines set forth in Section 1700 – Occupational Safety and Health Policy Manual.
- Communicating with supervisors regarding safety or health issues or concerns that arise.
1700.06 EMPLOYEE SAFETY COMMITTEE
- Each site operated by the Clermont County Board of Developmental Disabilities programswill have an Employee Safety Committee. Each site will designate a Safety Committee. The Employee Safety Committee will be small enough to be effective (4-8 people) and will consist of a combination of labor and management and will be responsible for:
- Establishing procedures for handling suggestions and recommendations of the committee.
- Conducting regular systematic workplace inspections to discover and report unsafe conditions and practices.
- Reviewing the circumstances and causes of accidents and recommending corrective measures.
- Conducting regularly scheduled meetings to discuss accident and illness prevention methods, safety and health promotion, hazards noted on inspections, injury and illness record, and other pertinent subjects.
- Recommending changes to improve protective clothing, equipment, administrative controls, or engineering controls.
- Developing or revising rules to comply with current safety and health standards.
- Promoting safety and first aid training for committee members and other employees.
- Safety Committee Meetings will be:
- Held quarterly.
- One hour or less in length.
- Always be conducted following an agenda.
- Proper forms will be completed within two weeks of the committee which include the minutes which will be provided to committee members and to other employees. The minutes will assign specific duties and deadlines to the members.
- Minutes of each building’s Safety Committee, and documentation pertaining to specific recommendations and corrective action shall be forwarded to the Safety and Facilities Coordinator.
1701 ACCIDENT AND ILLNESS RECORDKEEPING PROGRAM
This record keeping policy applies to all employees of the Clermont County Board of Developmental Disabilities.
The goal of this record keeping policy is two-fold:
- To allow analysis of accidents so that they might be prevented in the future.
- To conform to the requirements of O.R.C. 4167 and the relevant sections of the Ohio Revised Code.
It is the policy of the Clermont County Board of and Developmental Disabilities to record occupational injuries and illnesses on the appropriate form as now or hereafter required by the Ohio Bureau of Workers Compensation, administrator for the Ohio Public Employees Risk Reduction Program (PERRP), on forms designated by the Clermont County Commissioners. The Clermont County Board of Developmental Disabilities reports employee occupational injuries and illnesses to the Clermont County Commissioners, as a participant in their Workers’ Compensation Plan.
The Superintendent or his/her designee is solely responsible for implementing this policy and program and has full authority to make any decisions necessary to ensure the success of this policy and program.
1701.06 RECORD KEEPING PROGRAM
- Written Program: This written program was developed by the Clermont County Board of and Developmental Disabilities, who will be responsible for reviewing it annually and for making any changes that may become necessary in order to comply with safety standards or O.R.C. 1347 (Personal Information Systems).
- Record Keeping Requirements:(Immediate)
- The immediate supervisor will be responsible for investigating work related accidents and illnesses and for reporting them to Human Resources, who will report to the Clermont County Commissioners’ designated Risk Manager for reporting to the Ohio Public Employees Risk Reduction Program using the PERRP/OSHA Form 300A or equivalent.
- It will be the obligation of each employee to notify the responsible party whenever a work related accident, illness or exposure occurs.
- Upon receipt of notice of a work related accident, illness or exposure, the Supervisor/Site Administrator will do the following:
- Ensure that injured persons receive proper care.
- Notify other employees of the situation.
- Notify the Maintenance Department to secure the area/equipment by lock-out/tag-out.
- Begin accident investigation by obtaining:
- Injured person’s name
- Date and time of injury
- Task being performed or equipment being operated
- Shift
- Identifying information (sex/age/D.O.B.)
- Length of time on the job
- Shift start time
- Physician’s/hospital name, if transported
- Apparent type of injury
- Observable facts concerning injury
- Employer and witness statements
- Photograph or diagram of the accident scene.
- Timely complete required state, or OSHA 301 or equivalent form for use as an accident report or report to the State of Ohio, if warranted. Explain that we use the Employee Injury Report Packet.
- If the event involves non-injurious exposure, an exposure report will be prepared and maintained.
- Log and Summary of Occupational Injuries and Illnesses: (PERRP/OSHA Form 300P or equivalent)
- The Business Operations designee will have the following responsibilities concerning maintenance of the annual log and summary of recordable occupational injuries and illnesses:
- Report all recordable injuries to the Clermont County Commissioners’ Human Resource Department, who creates and maintains the logs of all recordable occupational injuries and illness by calendar year.
- Annual Summary:
- The Business Operations designee will be responsible for posting an annual summary of occupational injuries and illnesses as provided by the Clermont County Commissioners’ Human Resources Department. This summary will consist of the annual totals from the PERPP/OSHA Form 300 or equivalent and will include the following:
- Calendar year covered
- Certification signature, title, and date.
- This summary will be completed by February 1 of each calendar year.
- This summary will be posted no later than February 1 and remain in place until April 30th.
- Records of Maintenance: The records mentioned above will be separately filed and maintained for each calendar year.
- Record Retention Schedule:
- All Records maintained under this section will be retained for the following time periods following the end of the year to which they relate.
- Accident reports/supplementary records (OSHA 301 or equivalent) for each illness or injury. Retained for two (2) years. Employee exposure records, as described in 29 CFR 1910.1020 Retained permanently. Employee medical records. Retained permanently.
- Employee exposure to bloodborne pathogen records as described in 29 CFR 1910.1030. Retainedpermanently.
- Noise exposure records. Retained permanently. Audiometric test records as described in 29 CFR 1910.95. Retained permanently.
- Records other than those listed above, e.g., health insurance records, etc., have no OSHA retention schedule; however, they remain subject to O.R.C. 149 of the Ohio Revised Code and the Records Retention Schedule.
- Purging Records:
- Although the above records may have reached a date on which they can be purged, Ohio Law, per Chapter 149, dictates that appropriate authorization be received before any public record can be destroyed unless it is permitted by the Records Retention Schedule.
- The Business Operations designee will be responsible for posting an annual summary of occupational injuries and illnesses as provided by the Clermont County Commissioners’ Human Resources Department. This summary will consist of the annual totals from the PERPP/OSHA Form 300 or equivalent and will include the following: